Brookhaven College

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Manual of Operational Memoranda for Brookhaven College

District Reference: DAA,DBA,DBB,DBE,DC,DI,DN No.IV - D
Chapter: PERSONNEL SERVICES
Subject: Faculty Recruiting and Hiring Practices

In keeping with the goals of obtaining the best qualified individuals for each job and to foster and promote a diversified staff, the college adheres to the following recruiting practice:

 

Standard Recruiting Practice:

  1. Continuous recruitment process by faculty and dean
  2. Multiple ways to recruit (unsolicited resumes, faculty referrals, personal referrals, Notice of Vacancy, DCCCD job fairs, Dallas Morning News or other public ads.
  3. In the case of unsolicited candidates (i.e. Walk-ins, referrals from District Office, etc.) the standard practice is to contact potential applicants by respective instructional dean or lead faculty.
  4. Discuss potential openings by faculty and deans.
  5. Appropriate hiring process is applied.
Standard Recruiting

Application Process:

When submitting an application for a teaching position at Brookhaven College, the initial application materials must include:

  1. DCCCD Employment Application, electronically submitted
  2. Copies of transcripts (official transcripts are required at time of hire).
  3. Cover letter to the instructional dean of the hiring division that states the position/subject matter you are applying for and, in paragraph form, addresses the following: 1) why you are interested in teaching at Brookhaven; 2) why you are qualified to teach.
  4. Cover letter must be signed and dated.
Practice Application Process

Full Time Faculty Hiring Process:

  1. Discuss need (identified in one page planning process) with Vice President of Academic Affairs and Student Success Deans’ Workgroup
  2. Approval of positions by the Budget and Planning Committee
  3. Internal transfer is posted. If not filled, then notice of vacancy is posted.
  4. If not filled internally, Notice of Vacancy is posted for external recruiting requiring application, cover letter, and transcripts.
  5. Search committee identified by Vice President of Academic Affairs and Student Success, approved by the President and search begins. Applicants selected for interviews.
  6. Search Committee Chairperson sends recommendations of finalists with list of strengths and weaknesses to dean.
  7. Dean interviews and conducts reference checks, then sends finalists with package to Vice President of Academic Affairs and Student Success (application, cover letter, strengths and weakness sheet, phone reference checks, salary calculations).
  8. After interviews completed by Vice President of Academic Affairs and Student Success, recommendation sent to President.
  9. President interviews and approval is sent to Human Resources
  10. Dean receives confirmation from Vice President of Academic Affairs and Student Success - so offer can be made.
  11. Vice President extends offer and sends standard letter of employment (condition of acceptance). Information contained in this letter is approved in HR prior to sending to the candidate.
  12. Candidate confirms acceptance.
  13. Dean contacts Human Resources with acceptance.
Full Time Faculty Hiring Process

Part Time Faculty Hiring Process:

  1. Identification of need by dean
    1. continuous recruitment process by faculty and dean
    2. multiple ways to recruit (unsolicited resumes, faculty referrals, personal referrals, Notice of Vacancy, DCCCD job fairs, Dallas Morning News or other public ads)
  2. Lead faculty and dean interview candidates, reviews credentials, application and cover letter.
  3. Dean completes reference checks.
  4. Dean extends offer of employment
  5. Candidate confirms acceptance
  6. Dean contacts Human Resources of acceptance and the remaining candidates are notified electronically of non-selection.
Part Time Faculty Hiring Process

Visiting Professors and One Year temporary Hiring Process:

  1. Identification of need by dean and faculty
    1. continuous recruitment process
    2. multiple ways to recruit (unsolicited resumes, faculty referrals, personal referrals, Notice of Vacancy, DCCCD job fairs, Dallas Morning News or other public ads.)
  2. Deans submit written request for a visiting scholar to the Vice President of Academic Affairs and Student Success.
  3. Position gets approved by VPI Workgroup
  4. Dean does credential check, reviews application, cover letter and phone references
  5. Approval by Budget and Planning Committee
  6. Dean completes salary calculation.
  7. Dean sends package to Human Resources for candidate.
  8. Dean extends offer and sends standard letter of employment (condition of acceptance).
  9. Candidate confirms acceptance.
Visiting Scholars and One Year Temporary Hiring Process