Employee leave taken for extenuating circumstances falls into two categories as defined in the Board Policy Manual, section DEC. These are:

1. Personal Business Leave — used for “personal business that cannot be transacted outside the employee’s normal workday.”
2. Emergencies — “not otherwise covered” by the policy manual.

The procedures to request leave for personal business reasons are as follows:

1. Complete an Application for Leave form. Prior notice to the supervisor is required for leave in non-emergency situations.
2. Employees will ensure essential duties of their jobs will be adequately covered during the scheduled absence. Instructors will assist the Division Dean in locating a suitable substitute, when applicable.
3. Instructors should prepare materials and/or assignments for classes so that meaningful learning experiences will take place in their absence. Instructors should also inform substitutes in advance of the leave period.
4. No reason is needed for taking extenuating circumstances for personal business reasons; however, a reason is needed for emergency leave.

Procedures for requesting leave for emergency reasons are as follows:

1. Employees should notify their immediate supervisor or Division Dean as soon as possible and complete a leave form either before or immediately following the return from leave.
2. Whenever possible, employees should try to adhere to #2 and #3 above when requesting leave for personal business reasons.