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Manual of Operational Memoranda for Brookhaven College

District Reference: FLB,FM,FMA No.V - B
Subject: Academic Integrity

The Student Code of Conduct is the foundation for responding to specific discipline activities which the code addresses. The following operating assumptions and guidelines are not meant to enlarge or modify the Code, but are meant as explanation. If there is a discrepancy between this document and the Code, the Code will have precedence.

  1. The Brookhaven College faculty, staff, and administration commit to creating an environment where academic honesty is the norm. Academic dishonesty is not acceptable student behavior at Brookhaven College. Instances of academic dishonesty will not be tolerated.
  2. The instructor, relying on professional judgment and experience, sets the standards of academic honesty in the classroom learning environment, determines when these standards have been violated and determines the consequences of that behavior by the student.

    When the instructor is carrying out these charges, it should be noted that the Student Code of Conduct purposefully does not infringe upon the academic freedom of the instructor. (The Student Grievance Procedure, as contained in the Code, is not intended to supplant campus administrative matters of policy or student grades.) As a result of academic dishonesty a student may fail a test, or a course, if the instructor so determines.

    In addition, after receiving a failing grade in a course, the student may also receive an authorized disciplinary penalty, such as an admonition, warning, probation, disciplinary probation or suspension.

  3. Academic dishonesty at Brookhaven College is defined as any student behavior that results or might result in a student’s receiving unearned academic credit. Brookhaven defines academic dishonesty to include:
    1. Cheating–intentionally using or attempting to use unauthorized materials, information, or study aides in any academic exercise.
      • stealing tests
      • taking unauthorized notes into the Testing Center or classroom test location
      • looking at another student’s test during the exam process
      • taking a test for another person
    2. Collusion–unauthorized collaboration with another person preparing work offered for credit.
      • talking during exams
      • taking exams for another student
      • providing exam information to another student
      • working collectively on assignments intended as individual tasks
    3. Fabrication
      • intentional and unauthorized falsification or invention of any information or citation in an academic exercise
      • crediting a reference to a fictitious article or source
    4. Plagiarism-intentionally representing the words or ideas of another as one’s own in any academic exercise.
      • copying another student’s work/projects
      • copying directly from another book without citing credit
      • reproducing computer programs
  4. The role of administration is to provide support for the decisions and actions of the instructor. Administrative support may include the following:
    1. At the instructor’s request, serving as a “witness” in discussions with the student.
    2. Conducting a separate directive admonition conference with the student.
    3. Initiating additional disciplinary action against a student involved in multiple academic dishonesty incidents, i.e., probation, suspension.
    4. Blocking a student’s records to prevent class withdrawal or subsequent enrollment.
  5. These operating guidelines are intended to provide a series of potential actions for an instructor to adopt, both to prevent academic dishonesty and to implement when instances of academic dishonesty occur.
Academic Integrity
  1. Prevention of academic dishonesty. A basic assumption is that prevention of academic dishonesty is the goal of every instructor. In order to prevent academic dishonesty, possible actions on the part of the instructor are these:
    1. Include a statement concerning academic dishonesty and its consequences in the course syllabus.
    2. Discuss expectations with students in class.
    3. In class:
      1. Proctor exams;
      2. Give multiple forms of test (i.e., different colors; random collation of pages);
      3. Use original test, not test from previous semesters;
    4. Out of Class:
      1. Make the assignments specific;
      2. Collect drafts, preliminary drafts, or in-progress critiques;
      3. Validate written work through oral responses in class.
    5. Testing Center:
      1. Random collation of pages;
      2. Require permission slips;
      3. Develop alternate versions of the test (sometimes 3 or 4 versions);
      4. Allow only one student to test at a time (one copy of test);
      5. Require students to list time-in and time-out on the test;
      6. Develop random assignment of computer form code numbers (so that if form A is 1123, then form B is not automatically 1124. These details can be worked out with Testing Center staff);
      7. Require all scratch paper to be attached to answer sheet.
  2. Suspicion of academic dishonesty by a student:
    1. In class academic dishonesty

      Some Examples:

      1. Looking on another student’s test during the exam process;
      2. Talking during exams;
      3. Tests turned in with similar wrong answers;
      4. Reports from other students.

      Possible Actions:

      1. Move the student;
      2. Have all students use cover sheets;
      3. Hold a conference with the student;
      4. Retest the student.
    2. Out of class academic dishonesty

      Some Examples:

      1. The level of work exceeds previous performance;
      2. The student does not respond specifically to the assignment (topic is more global, inexact);
      3. The work too closely reflects another student’s work;
      4. The time reported is not the time spent (i.e., time in labs, self-paced courses, co-op, etc.).

      Possible Actions:

      1. Hold a conference in which the student must bring in the resources used to construct the paper/project;
      2. Ask specific questions regarding the paper/project.
      3. Have the student redo the work when there is not concrete proof (take it or leave it bargain).
  3. Documentation Process (in more serious cases)

    In instances of academic dishonesty, the following process is recommended to document the instances.

    1. Notify the Division Dean and the Executive Vice President of Instruction and Student Support Services verbally and request that the student’s grades be blocked.
    2. Meet with the student for the purposes of establishing the facts regarding the incident.
    3. Determine the penalty for academic dishonesty, i.e., zero on the item, “F” on the course, option of an “F” or dropping the course.
    4. Develop written documentation to include:
      1. Student’s name
      2. Date of incident
      3. Course and section
      4. Instructor’s name
      5. Explanation of academic dishonesty (what, when, where, how)
      6. Action taken by instructor
      7. Further action requested, if any
    5. Review the written documentation with the Division Dean
    6. Send the written documentation to the executive Vice President of Instruction and Student Support Services.
  4. Administrative Process
    1. Initial incident of academic dishonesty:
      1. The Executive Vice President of Instruction and Student Support may hold a conference with the student in support of the instructor’s decision.
      2. If further sanctions are taken by the Executive Vice President of Instruction and Student Support Services (suspension, expulsion), the procedure outlined in the Student Code of Conduct will be followed.
      3. A file will be maintained in the Executive Vice President of Instruction and Student Support Services office on all students guilty of academic dishonesty. Access to the file will be limited to those persons directly involved in the incident.
    2. Repeated instances of academic dishonesty:
      The Executive Vice President of Instruction and Student Support Services will initiate sanctions against students involved in more than one instance of academic dishonesty.

Source: Brookhaven College Academic Dishonesty Task Force, May 1989.

Operating Guidelines