District Reference:

*AD,CF

No.VII - D

Brookhaven college maintains a full schedule of art exhibitions in both the New Forum and Studio Galleries from the following sources:

1.      Local and regional artists;

2.      Touring exhibits;

3.      Art faculty (including visiting artists);

4.      Student work.

Recommendations for potential exhibits may be made to the gallery director, full-time Art faculty, Fine Arts division dean, or the chair of the Art Advisory Committee, the Vice President of Economic and Resource Development.

1.      Exhibitions are selected one (1) year in advance in a consultative process between the full-time Art faculty and the gallery director.

2.      The director is responsible for scheduling, installation, publicity, and insurance forms for each exhibit. Most exhibits run four (4) to six (6) weeks.

3.      The insurance forms that are required must list the artist’s name, title of work, dimension, media, size, and value. Insurance forms are completed by the gallery director, verified by campus police inspection and provided to the chair of the Art Advisory Committee and Vice President of Business Services for signature and transmittal to the District Business Office. Insurance covers the period from installation to “tear-down” of the exhibit and for its return to the artist. This is the period in which the artwork is physically in the control of the college staff.

From time to time, Brookhaven exhibits artworks on an extended loan basis. Loans are negotiated by the chair of the Art Advisory Committee and a formal memorandum of agreement is written between the college and the artist. All loaned works are subject to approval by the Art Advisory Committee, campus police chief (for safety considerations for large sculptural works), Vice President of Business Services, and the college President.

The Loaned Work Agreement will cover the following:

1.      Timelines for notification to the college if the artwork is to be removed prior to the conclusion of the agreement;

2.      Installation requirements;

3.      Artist’s responsibilities;

4.      Insurance arrangements (which are generally the artist’s cost).

Art Exhibitions Exhibit Scheduling and Responsibilities

Loaned Work

Loaned Work con’t