District Reference:

*CI,DH

No.VII - G

The following guidelines and procedures are for the purposes of protecting and maintaining in a responsible manner all College materials and supplies.

1.      Materials that are processed through expense-generating devises such as duplicating machines, offset presses, and postage meters must be relevant to campus business.

2.      Personal items or items relating to club or community activities of District employees are not to be processed at taxpayer expense.

3.      If exceptions to this rule are made, they must be authorized in writing by the immediate supervisor of the person requesting such exception. Supervisors are responsible to the District for exceptions, and the District must be reimbursed for the cost of the service(s) provided.

4.      In the event a member of the Brookhaven College faculty or staff makes use of College supplies or equipment involving cost to the institution, the faculty or staff member should insure that the College is reimbursed for such costs.

Employees, excluding student assistants, are permitted to take equipment off campus for College or District purposes. An Off-Campus/Temporary Use of Equipment form must be completed and submitted to the Police Department prior to removing any equipment from the campus. Request forms for use of College equipment are available in the Business Office.

Any equipment that is lost or stolen is reported on a Report of Missing Property form, available from the Business Office.

The Division Dean and/or Supervisor responsible for the lost property is also responsible for completing the form.

College equipment is not to be removed from the campus for personal use by faculty or staff.

College Equipment/
Supplies Usage

Off-Campus Use of College Equipment