District Reference:

*CHA

No.VIII - C

The policy stated herein will establish the criteria for the issuance of keys for the faculty and staff at Brookhaven College.

1.      Key requests must first be approved by the appropriate Division Dean and/or Director and then submitted to the Police Department for processing and issuance of keys. Requests for building master keys and/or exterior door keys to a specific building must have the additional approval of the area Vice President.

2.      Keys may only be issued to full-time faculty, administrators, staff, and to limited full-time staff. Keys will be utilized to control all doors and locks associated  with the interior of all campus buildings.

3.      Grand master keys are issued only to employees designated by the College President.

4.      Grand master keys are issued to LRC media employees to safeguard equipment that is stored within various storage closets throughout the campus.

5.      Building master keys are issued to the following:

A.     Building facilities staff;

B.      Division Deans or division secretaries;

C.     Custodial staff-sign out

6.      Selected sets of sub-master keys may be issued to faculty and staff, in lieu of carrying large numbers of keys for their areas of responsibility.

7.      All faculty and staff are responsible for keys issued to them. Faculty and staff members are not permitted to loan or allow unauthorized use of any key. Issuance of any key on a temporary basis must follow the same approval process through the college police department.

8.      Lost keys will be subject to a replacement fee of $5.00 each. Any request for replacement keys must be accompanied by a receipt from the College Business Office reflecting payment of the replacement fee.

9.      All employees must report the loss of any key as soon as the loss is discovered. Facility keys are the sole property of the College and must be surrendered upon termination from the College. All keys must be surrendered to the College Police Department before final clearance from the Human Resources office is complete. Part-time faculty and staff are required to complete a checkout procedure at the end of each contract period.

10.    Private padlocks are not permitted on any door or storage area containing College-owned equipment (music storage cages, student and faculty/staff gymnasium lockers excluded).

11.    All classrooms are secured after class sessions by Police officers and opened for class sessions by Police officers. The purpose of keeping classrooms secure when not occupied is to safeguard College media equipment and/or computers permanently stored there.

12.    Any request for keys not consistent with the policies stated above will be returned for further consideration to the area Vice President.

Procedures

Procedures con’t