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Brookhaven Student Government

Bldg. S, Room S201
yContractor@dcccd.edu
972-860-4117

Bylaws

Article I. Purpose
The purpose of this organization shall be:

  1. To insure quality representation, while encouraging participation from the student body.
  2. To serve as the primary voice for the needs of all students.
  3. To provide a forum for students’ discussion and school related problems and concerns.
  4. To contribute in a significant way to the decision making process of Brookhaven College .
  5. To provide each member with the opportunity to experience a leadership role.
  6. To provide a channel of communication between the student body and the administration and faculty.

Article II. Membership

  1. Term: The membership will run from the first day of the Fall Semester, to the day before the first of the following Fall Semester. Anyone meeting membership requirements can join at any time during the Fall or Spring.
  2. Minimum Requirements:
    1. Students must be enrolled at Brookhaven College .
    2. Students must submit proof of enrollment to the Vice-President in the form of Fee Receipt.
  3. Types of Memberships
    1. Student Senate Representatives – one representative from each organization, selected by each organization that is officially recognized by the Brookhaven College Student Programs and Resources (SPAR). Selection will be determined by each organization and approved by the organization’s sponsor/advisor.
    2. General membership – any student that meets the membership requirements. Membership requires active participation, which entails participation in at least 2 or more Brookhaven Student Government Association activities as well as presence and involvement in general sessions.

Article III. Officers
The officers shall be President, Vice-President, Treasurer, Secretary, Parliamentarian, Historian, and Public Information. The officers must meet all membership requirements without waiver. All officers must carry at least 6 semester hours in the Fall and Spring Semester (no mini-semesters) on Brookhaven Campus, maintain a cumulative G.P.A. of 2.5, and be in good standing at Brookhaven College .

  1. President
    1. The president shall be elected of and by the student population no later that the last day of September and will take office as soon as the election results are announced. The individual will be in office until the final votes are tallied in September of the following year, and may not hold an office for more than two consecutive terms.
    2. Duties:
      1. Presides over meetings of the Brookhaven Student Government Association.
      2. Presides over Executive Committee meetings.
      3. Serves as a spokesperson for the Brookhaven Student Government Association.
      4. Call and preside over emergency meetings when necessary.
      5. Creates special ad hoc committees as needed.
      6. Votes only incase of a tie.
      7. May appoint a personal aide from the membership.

  2. Vice-President
    1. Term: The election and term of office shall be the same as the President.
    2. Duties:
      1. Shall, in the absence of the President perform the duties of that office.
      2. In the event presidential position is vacated, the Vice-President shall assume the office of President.
      3. Confirm the eligibility of membership by reviewing current fee receipts.
      4. Call to order the meetings and maintain decorum throughout the meeting.

  3. Treasurer
    1. Term: The election and term of office shall be the same as the President.
    2. Duties:
      1. Serves as the chief financial officer of the Brookhaven Student Government Association.
      2. Carries out all duties of the President in absence of the President and Vice-President.
      3. Assumes Secretary’s duties in the absence of the Secretary.
      4. Maintains finances in accordance with college policies.

  4. Secretary
    1. Term: The election and term of office shall be the same as the President.
    2. Duties:
      1. Keeps a record (the minutes of all meetings and activities of the Brookhaven Student Government Association and the Executive Committee.
      2. Serves as a co-spokesperson of the Brookhaven Student Government Association.
      3. Keeps a record of attendance of all members of the Brookhaven Student Government Association.
      4. Works in cooperation with the Communications Committee to insure that all members of the Brookhaven Student Government Association are notified before each scheduled meeting.

  5. Parliamentarian
    1. Term: The election is held by the General Membership after elections and the term shall be the same as the President.
    2. Duties:
      1. Informs all members of Parliamentary Procedure.
      2. Knows all the rules of Parliamentary Procedure.
      3. Severs as a resource of Parliamentary Procedure rules at general meetings.

  6. Historian
    1. Term: The election is held by the General Membership after elections and the term shall be the same as the President.
    2. Duties:
      1. Keeps a visual record of all activities.
      2. Organizes a yearbook of all Brookhaven Student Government Association activities.

  7. Public Information
    1. Term: The election is held by the General Membership after elections and the term shall be the same as the President.
    2. Duties:
      1. Informs the student body of the activities of the Brookhaven Student Government Association.
      2. Notify every member before every Brookhaven Student Government Association meeting.
      3. Publicizes all of the Student Government Association activities through banner requests, flyer production and distribution.

  8. Reasons for Officers’ Impeachment
    1. Absence: If an officer misses two scheduled meetings during one semester, said officer can be impeached. If an officer misses three meeting during one semester, this will be considered a resignation of that office without good reason.
    2. Academic or Disciplinary Suspension: If Brookhaven places an officer under academic or disciplinary suspension, said officer may be impeached.
    3. Abuse of Powers: When an officer takes some action that is against the disciplinary codes of Brookhaven College , he/she may be impeached by recommendation of the Brookhaven Student Government Association Advisor.

  9. Process for Removal of Officers
    1. The Executive Committee must vote unanimously to remove the affected officer. The officer in question cannot vote.
    2. The said case is then brought before the Brookhaven Student Government where the said officer can be removed by a two-thirds vote.

  10. Filling Vacated Officer Positions: In the event of an officer vacancy, a replacement shall be discussed by the Executive Committee and approved by Brookhaven Student Government Association Advisor. In the case of presidential vacancy, refer to Article III/B/b.

Article IV. Committees
The standing committees of the Brookhaven Student Government are as follows:

Communications, Programs and Activities, and Publicity Committees.

Each committee is independent of the other committees, but they will interact in order to carry out their designated duties. All recommendations by the standing committees are subject to review by the Executive Committee and approval of the General Membership of Brookhaven Student Government Association.

Each committee will be composed of not more than five Brookhaven Student Government Association members and no more than two chairpersons. Committees may have sub-committees, which are composed of any interested students in the student body. Sub-committees will report directly to their respective committee. Every committee will work with and report to the Executive Chairperson(s) whom in turn report to the Executive Committee. Officers may hold their position and, if voted to do so by the committee, may serve as chairperson of a committee.

  1. Communications Committee
    1. Duties:
      1. To inform the student body of the activities of the Brookhaven Student Government.
      2. To notify every member before every Brookhaven Student Government Association meeting about the said meeting.

  2. Programs and Activities Committee
    1. Duties:
      1. To survey the Brookhaven College student body needs and based on the survey to make recommendations to the Brookhaven Student Government Association.
      2. To conduct a student information program.
      3. To develop a package of programs in cooperation with Student Programs and Resources and meet the needs of the Brookhaven College student body.

Article V. Meetings

  1. General Meeting – Every first and third week of the month.
  2. Executive Meeting – Every second and fourth week of the month.

Article VI. Advisor

  1. The advisor will be the Coordinator, Student Programs and Resources.
  2. The advisor’s role is to be coordinator of Brookhaven Student Association events and programs.
  3. The advisor supervises and approves all paperwork.

Article VII. Amendments

  1. Suggested amendments or changes in the bylaws must be submitted in writing to Brookhaven Student Government Association Advisor and registered members of the Brookhaven Student Government for review at least one week prior to a formal proposal and/or vote two thirds of the registered members.