On November 8, 1990, President Bush signed the “Student Right to Know and Campus Security Act of 1990.” The Act applies to every institution of higher education that receives federal financial aid. Title II of the Act was called the “Campus Crime Awareness and Campus Security Act of 1990.” It requires institutions of higher education to distribute to all current students and employees, and applicants for enrollment or employment, two types of information: (1) descriptions of policies related to campus security, and (2) statistics concerning specific types of crimes. Amendments enacted in 1998 renamed Title II, and it is now known as the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.” The amendments require the disclosure of crimes that are reported to police and campus officials other than police, along with a breakdown of locations of criminal activity to be specified as on-campus, non-campus, residence hall or public property.
Back to Table of Contents
Brookhaven College police officers have full arrest and enforcement authority and possess all the powers, privileges and immunities accorded police officers in and by the state of Texas. Police officers of the Brookhaven College Police Department are duly sworn peace officers under section 51.203 of the Texas Educational Code.
The officers of the department are armed and possess the same authority under the law as municipal officers.
Brookhaven College police officers patrol the campus 24 hours a day, 365 days a year. They enforce the law, arrest violators, investigate and deter crime, investigate traffic accidents and provide a full range of services to the college community. The Brookhaven College Police Department continually work with municipal, county, state and federal law enforcement agencies within the state of Texas, and occasionally with others outside the state as well.
The Brookhaven College Police Department is a prevention/service-oriented agency. Service to the campus community is top priority. The college is located in the City of Farmers Branch, Texas, and the City of Farmers Branch Police Department and the Brookhaven College Police Department maintain a concurrent jurisdiction agreement to provide the employees, students and visitors with the best possible protection on campus. The safety of everyone on campus is the primary concern of both departments. Farmers Branch Police Department Police Officers may assist officers from the Brookhaven College Police Department when their assistance is requested. During their travels on campus and during those times when their assistance is requested, Farmers Branch Police Department Police Officers have full authority to make arrests for violations of law.
The College Police Department enjoys an excellent working relationship with the City of Farmers Branch Police Department, the Dallas County Sheriff Department and the Texas State Police. Personnel and resources are provided by these law enforcement agencies whenever an incident occurs that exceeds the capabilities of the Brookhaven College Police Department.
The Brookhaven College Police Department can be contacted by telephone, emergency and information phones, in person and by email. By telephone, College Police may be reached by dialing 911 from a campus phone or by dialing 972-860-4290 from a cell phone. Emergency phones can also be found located in various college buildings. Elevators in campus buildings also contain emergency phones, which also provide a direct connection to the Police Department.
College Police officers in vehicles, on foot, on bicycles, or on T3 are eager to be of assistance and may be contacted directly. Emails may be sent directly to the Interim Director of College Police at
bhcPolice@dcccd.edu. College police officers are in radio contact with the Farmers Branch Police Department.
The Brookhaven College Police Department will respond as quickly as possible to any request for assistance. Response time is based on current activity and the severity of the call. Crimes in progress, traffic accidents and medical assists have a higher priority than other types of calls. The crime also could be reported to one of the following: Vice President for Student Affairs, Counseling Center, or to any college employee with whom the student is comfortable talking about the crime. Members of the community are reminded it is important to report incidents promptly so an investigation can be conducted promptly and evidence preserved.
It cannot be stated strongly enough how important it is to promptly and accurately report crime, no matter where it occurs. If a crime is not promptly reported, evidence can be lost and/or a suspect could get away. If a crime is not accurately reported, leads could be missed and an investigation could head the wrong direction. If one witnesses a crime or emergency, it must be promptly reported to the Brookhaven College Police Department and questions should be answered as accurately as possible. The investigation can only be as good as the information received. If one sees or receives knowledge of criminal activity or other emergencies, or if one is the victim of such, please contact the Brookhaven College Police Department or any college official.
All victims are encouraged to report crimes and emergencies to the Brookhaven College Police Department. College police officers are primary responders to any emergency or criminal situation on campus. Direct telephone communications with local police, fire and emergency medical services ensures that police officers can initiate and direct necessary emergency responders to any campus area. In an emergency situation, dialing 911 from any Brookhaven College on-campus telephone will contact the Brookhaven College Police Department Communications Center. A trained dispatcher will direct the appropriate response to emergency situations.
The College Police office is open 24 hours every day. To report an emergency to the Farmers Branch Police Department, call 911 from any pay phone or off-campus phone. One should report any criminal activity or incidents to the Brookhaven College or to Farmers Branch police departments.
We encourage everyone who uses our jogging trail, sports fields and parking lots to carry their cell phones with them at all times and to download the QR code from one of our 50 posted signs. Downloading the QR code will give a direct line to our dispatch center, or they may elect to program the college police number, 972-860-4290 directly into their cell phones.
The college police have posted 50 signs and poles throughout the jogging trail and open areas of our property advising the public of the college police phone number and each sign has a QR code imprinted on it.
The Brookhaven College Police Department uses a variety of methods to keep the campus informed about incidents occurring on and near campus. Members of the campus community can stay informed about criminal incidents at the college by reading Daily Crime Logs or Crime Alerts. Crime Alerts are distributed to members of the college community as part of an ongoing effort to keep the community informed and to raise awareness of significant unsolved crimes that occur at or near the campus. Alerts are distributed by campus mail and posted on the college website
The College Police Department maintains a Daily Crime Log in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Persons may view the crime logs in the lobby of the Police Department in Bldg. B, Room B-200, 24 hours a day 7 days a week.
Note: Any incidents that may have been reported only to pastoral and professional counselors of the college are generally protected by privacy rights of the client or patient and are not included in any of the following statistics, nor for any timely warning notifications to the college.
In the event that a situation arises, either on or off campus, that, in the judgment of the Chief of College Police, constitutes an ongoing or continuing threat, a campus wide “timely warning” will be issued. The warning will be issued through the college email system to students, employees and/or the campus’ student newspaper,
Brookhaven Courier. Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, the necessary information will be posted on the college website at
www.BrookhavenCollege.edu providing the college community with more immediate notification.
Anyone with information about a crime or incident affecting college safety which would warrant a timely warning should report the circumstances to the College Police office, by phone at 972-860-4290 or in person at the College Police Department, Bldg. B, Room B200. Students and employees can also subscribe to emergency notifications through their eConnect account, this text messaging and email subscription service is used to notify the Brookhaven College community of emergency situations and campus closing announcements free of charge.
The Brookhaven College Police Department maintains a log of all alleged crimes and incidents reported to the College Police that is available for viewing, 24 hours a day 7 days a week, upon request at the Brookhaven College Police Department located in Bldg. B, Room B200.
The Interim Chief of the Brookhaven College Police or a designee will develop timely warning notices to notify members of the community about serious crimes against people that occur on campus, where it is determined that the incident may pose an ongoing threat to members of the Brookhaven College community. These warnings will be distributed if the incident is reported either to Brookhaven College Police directly or to the college police indirectly through a campus security authority or the Farmers Branch Police Department.
The department issues/posts Timely Warnings for the following kinds of incidents.
The Brookhaven College Police will draft the timely warning notice containing the proposed crime alert and forward it to the Marketing and Creative Services Office. This office will review and revise the text as needed, and then transmit the email containing the crime alert to the college as a blast email. Updates to the college community about any particular case resulting in a crime alert also may be distributed electronically via blast email or posted on the college’s website.
At the same time the College Police forwards the email containing the proposed crime alert to Marketing and Creative Services, the police also will forward it to the College President, the Vice President for Business Services and necessary administrators, or his/her designees for their review and possible distribution to trustees, officers or staff as they deem necessary and appropriate.
Crime alerts also may be posted as notices in college buildings, when deemed necessary. When a crime alert is posted in college buildings, it shall be printed on colored paper and be posted in the lobby/entrance area of the affected building(s) for seven days. A list of the buildings where crime alerts may be posted is maintained by the Brookhaven College Police Department.
Crime alerts are filed in the case jacket with the corresponding incident report. A copy of the Timely Warning also is kept in the Marketing and Creative Services Office.
The College Police Department does not issue crime alerts for the above listed crimes if any the following cases occur.
Departments involved in fulfilling the obligations of this standard operating procedure include the Vice President for Business Services, the Brookhaven College Police Department and the Marketing and Creative Services Office.
There is a separate procedure governing
timely warning notices that are sent to Brookhaven College to notify members of the community about serious crimes against people that occur on campus, when it is determined by Brookhaven College Police Department administrators that the incident may pose an ongoing threat to members of the college community.
If a serious crime, a natural disaster or a man-made emergency occurs that poses an immediate threat to Brookhaven College or a segment of the college, federal law requires that the institution immediately notify the college community or the appropriate segments of the community that may be affected by the situation. If the institution implements the procedures regarding notification of Brookhaven College for an immediate threat, the institution is not obligated to implement the timely warning notice procedures.
The types of incidents that may cause an immediate threat to the college community could include, but are not limited to:
All members of Brookhaven College are notified on an annual basis that they are required to notify the Brookhaven College Police Department of any situation or incident on campus that involves a significant emergency or dangerous situation that may pose an immediate or ongoing threat to the health and safety of students and/or employees on campus. The Brookhaven College Police Department has a responsibility to respond to such incidents to determine if the situation does in fact, pose an immediate threat to the community.
The police supervisor-on-duty is responsible for immediately notifying the appropriate police administrator, as per the police notification policy, of any situation that poses an immediate threat to the community.
The Brookhaven College Police Department administrator who has been notified is responsible for immediately notifying the following individuals who are responsible for developing the content of the message to the community and sending the message - the Vice President for Business Services, the Marketing and Creative Services Office and the President’s Office.
If the Marketing and Creative Services Office and/or the active police supervisor receive information from other sources about a situation on campus that may cause an immediate threat to the college community, they are responsible for contacting a Brookhaven College Police Department administrator - Director of College Police, Captain, or a designee - to confirm whether or not the police have responded to the incident.
The Vice President for Business Services, the Marketing and Creative Services Office and the President’s Office will determine the content of the message concerning the threat and will use some or all of the systems described below to communicate the threat to the college community or to the appropriate segment of the community, if the threat is limited to a particular building or segment of the population.
As per the requirements of the law, College Police and the Marketing and Creative Services Office will, without delay and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the judgment of the first responders (including, but not limited to: college police, local police departments, and/or the Farmers Branch Fire and Emergency Medical Services), compromise the efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.
The various systems the institution has in place for communicating information quickly to the college community include the following.
The Marketing and Creative Services Office will post updates during a critical incident on the Brookhaven College website at
In addition, the college's police vehicles are equipped with public address systems, and these vehicles can be strategically placed throughout the campus to facilitate communication through the parking lots.
Some or all of these methods of communication may be activated in the event of an immediate threat to the Brookhaven College community.
Scheduled and non-scheduled drills are planned by the Emergency Operations Coordinator for the spring and fall semesters for the college. Evacuation routes are posted in various spots in each building.
Once the list of drill dates are approved, the dates are posted online and in the Student Life calendar to ensure students and employees are aware when scheduled drills are taking place.
Notifications that drill dates are approaching are sent by college email blast, Twitter, Facebook, digital signage and marquee and are listed on the college’s events calendar online. Immediately prior to the drill beginning, emails are sent to all college employees along with PA phone announcements to alert people on the college campus. The marquee light board will post the message when the drill starts and is over. Once the drill is over the ICS staff will follow up in a meeting to discuss the results of the drill. A drill assessment form is filled out and saved as proof of documentation.
Gates installed at the two entrances to Brookhaven College stop all vehicular traffic between 11:30 p.m. and 6 a.m. Both the entrance and exit lanes, located at 3939 Valley View Lane and at the intersection of Alpha and McEwen roads, are blocked to help increase security during late evening/early morning hours.
Building AccessAll buildings, classrooms and labs are secured by an electronic access control system, which is used during campus emergencies. The electronic access control system is programmed to unlock and lock all the buildings, classrooms and labs. Employees are issued ID badges that allow them access to the facilities and rooms limited to the areas of their work. Electronic locks on all exterior doors enable the College Police to secure all exterior doors in the event of a lock-down situation.
The Brookhaven College Police Department is committed to providing a safe and secure educational environment for more than 16,000 credit and noncredit students enrolled each semester as well as employees and college visitors.
The College Police Department has 16 officers. The department is staffed 24 hours a day, seven days a week. Patrol of the campus is performed by foot, automobile and bicycle units.
Various policies, described below, are established for the safety of everyone on the Brookhaven College campus.
BuildingsBrookhaven College has an “open” campus policy during the hours of operation. Generally, the campus is open from 6 a.m. until 10:30 p.m., Monday through Thursday. Friday and Saturday the campus is open from 6 a.m., until such time that classes in individual buildings have concluded for the day. Sundays, Building A is only open if a class is in session. Electronic locks installed on all exterior doors enable the College Police to secure all exterior doors in the event of a lock-down situation.
GroundsThe campus facilities such as soccer fields and baseball and softball diamonds are for reserved-use-only. You may contact the Athletics Department at 972-860-4120 for information. We ask the use of the trail be limited to daylight hours since the jogging trail does not have lights. Tennis court and putting green access is limited due to classes having priority access.
Access to the campus is limited between 11 p.m. and 6 a.m. to authorized personnel only. If you have questions as to access to special areas of the campus contact the Police Communications Center at 972-860-4290 or dial 9-1-1 from campus phones.
* Soliciting on campus or posting of handbills on vehicles is prohibited. Please report any violation to the college police as soon as possible.
Brookhaven College complies with all federal and state laws as well as the rules and regulations promulgated by the Board of Trustees of the Dallas County Community College District. The college will neither condone nor shield from prosecution any individual found in violation of the Texas Alcoholic Beverage Code and/or policies of the Dallas County Community College District.
Sale or Use of Dangerous Drugs on CampusBrookhaven College complies with all federal and state laws, which prohibit the use, possession and sale of illegal drugs. This includes the federal “Drug-Free Schools and Communities Act.” The college will not shield any student, employee or visitor from action or prosecution by law enforcement authorities for drug violations.
Policy Regarding Drugs in the WorkplaceAll employees are expected to discharge their duties free from the influence of illegal drugs (controlled substance*) and thereby maintain a working environment free from the problems associated with the use and abuse of illegal drugs. The unlawful manufacture, distribution, dispensation, possession or use of illegal drugs by an employee is prohibited in the workplace by Board Policy.
Any employee who is convicted of a controlled substance-related violation in the workplace under state or federal laws or who pleads guilty or nolo contender to the violation must notify the District Director of Human Resources within five days of the conviction or plea. Illegal use, sale, possession, distribution, dispensation, manufacture or transfer of a controlled substance by an employee in the workplace is a basis for immediate suspension without notice. An employee who has a drug related problem is strongly encouraged to contact the location human resources coordinator for counseling through the Employee/Dependent Assistance Program or other sources.
*Controlled substance means those drugs listed in Schedule I through V of Section 202 of the Federal Controlled Substances Act, 21 U.S.C. 812. Controlled substances include, but are not limited to, marijuana, cocaine (including “crack” and other cocaine derivatives), morphine, heroin, amphetamines and barbiturates. The term does not include drugs used pursuant to and in accordance with a valid prescription.
The Brookhaven College Police Department enforces all state and local liquor laws, including those for underage drinkers. The Brookhaven College Police Department enforces all state and local laws regarding prescription drugs and controlled substances. Brookhaven Police will work with federal agencies when needed to enforce any applicable federal laws.
Available Through the Brookhaven College Police DepartmentPrograms are available to members of the college community on the topics of crime prevention and drug and alcohol abuse.
Information on Drug and Alcohol Abuse Education may also be obtained through the National Clearinghouse for Alcohol and Drug Information at 1-800-729-6686.
Brookhaven College Police Department plays a vital role in the students’ learning at Brookhaven College utilizing the Community Policing philosophy. The focus of community-oriented policing is not simply on responding to crime, but on preventing crime and resolving community problems. The philosophy grows from the belief that the police and the community must work together as partners to solve the contemporary challenges faced in today’s society.
Officers work closely with other organizations and community groups to educate community members about potential hazards they may encounter and how to reduce the likelihood of becoming a victim of crime, to identify the problems, concerns and fear of community members, to identify and eliminate hazards that may promote crime or disorder, and to improve the overall quality of life in the community.
Offered by Brookhaven College Police Department
New Student Orientation- Multiple Sessions during Fall and Spring RegistrationParking safety- where to park legally, cameras on campus, police escort if needed, how to maintain a safe vehicle from theft and break-ins, campus maps are handed out, call boxes explained, jump starts explained
Student safety on campus- where the police department is located, how to report a crime, how to maintain personal awareness, red phone awareness, special events throughout the year
Programs offered annually
VIN Etching- Students and employees are invited to get free VIN etching on their vehicles.
Season-to-be-Sober- The event gives students and staff a safe place in which to “Drive Drunk” or “Text while Driving” in a driving simulator. The “I Pledge” program is offered at this time, that encourages students to pledge not to text and drive.
Counsel on Drug and Alcohol- Volunteers from the Counsel on Drugs and Alcohol hand out information on drugs and alcohol and provide students with resources for help.
Dangers of Drug Abuse- Information is handed out on drug abuse, huffing, AA, C.A.R.E., and students are made aware that counseling is available.
Sexual Assault Awareness- Information is given out regarding sexual assault, date rape, family violence and
students are made aware that counseling is available.
Domestic Violence Awareness- Information on domestic violence, child abuse, family violence, dating violence and
students are made aware that counseling is available.
Child Abuse Awareness- Information on child abuse, family violence, domestic violence and counselors are made available to students.
Hide-Lock-Take- Lock It or Lose It- Information on protecting your things in your vehicle, Buckle Up, and No Phone Zones are available.
Crime Watch and Identity Theft -Material is available upon request.
Stranger Danger- Programs are designed for and presented to the pre-K students.
Parent parking identity- A program designed to help identify who belongs at Head Start.
Fire and Safety- Farmers Branch Fire and rescue program.Programs offered in conjunction with other agencies or divisions-Food Pantry- Food is raised through a 5K run on campus sponsored by the police department.
Angel Tree- Each holiday season a group is adopted for this and gifts are collected.
Farmers Branch Fire Academy- Children from the community attend.
Farmers Branch Police Academy- Children from the community attend.
Offered by Brookhaven College Counseling Center
Stay Safe! Stay Aware!: Tips for Reducing Risk of Assault - Educates students about sexual assault and ways to reduce their risk of being assaulted. The workshop discusses the definition of sexual assault using examples, consent versus non consent, safety tips, reducing one’s risk of committing sexual assault, and what to do if one is sexually assaulted. So Don't Act Like It's a Bad Thing to Fall in Love: Learn About Healthy and Unhealthy Relationships - This workshop focuses on healthy versus unhealthy relationships. The session discusses characteristics of healthy and unhealthy relationships, forms of abuse and the cycle of abusive relationships, effects of being in an unhealthy relationship and how to seek support. Resources for those seeking help are also provided.
Sexual harassment can devastate an individual’s psychological health, well-being and vocational development. People who have been harassed often change their jobs, career goals, job assignments, educational programs or academic majors. Additionally, some people have reported psychological and physical reactions to being harassed that are similar to other forms of stress.
Prohibited ActsNo student or employee of the district shall engage in sexual harassment, which is a form of discrimination on the basis of sex. For general policy and procedure purposes, sexual harassment may be described as unwelcome sexual advances, requests for sexual favors, or other physical and expressive behavior of a sexual nature.
Illustrations of Sexual HarassmentGenerally, sexual harassment includes any sexual attention that is unwelcome. Harassment means conduct amounting to more than an occasional, isolated or trivial act or remark.
Consensual RelationshipsConsensual romantic or sexual relationships between a supervisor and employee or a faculty member and a student in the faculty member’s class can create significant problems and, therefore, the district strongly discourages such relationships and any conduct (such as dating) that might reasonably be expected to lead to a romantic or sexual relationship.
Filing a ComplaintA complaint alleging a violation of one or more of the foregoing provisions in this procedure may be filed by any employee or student affected by the conduct or action, i.e., the complainant.
Reporting a ViolationAny person may report an alleged violation of this procedure whether or not the person is affected by the conduct or action.
Required ReportingAny administrator who becomes aware that a student or employee is being sexually harassed by a district employee or student is required to report the alleged violation. Alleged violations concerning an employee should be reported to the College Human Resources Director at 972-860-4825. Alleged violations concerning a student should be reported to the Vice President for Student Affairs at 972-860-4802. Any supervisor who becomes aware that one of the supervised employees is being sexually harassed by a district employee is required to report the alleged violation to the appropriate party referenced in above paragraph.
Any faculty member who becomes aware that one of the faculty member’s students is being sexually harassed by a district employee is required to report the alleged violation to the appropriate party referenced in above paragraph.
Improper ReportA person who is malicious or intentionally dishonest in reporting a violation is subject to disciplinary action.
Informal ComplaintAt the complainant’s option, an informal complaint may be made to the College Human Resources Director, the Vice President for Student Affairs, or both.
Formal ComplaintA complainant wishing to make a formal complaint shall file it, in writing, with the District Director of Human Resources if the complainant is an employee, or with the Vice Chancellor of Educational Affairs, if a student. The district person receiving a complaint shall send a copy of the complaint to the highest level administrator at the college.
Process for Taking Formal ActionThe decision to take formal action in cases in which an employee is charged will be made by the next-to-highest-level administrator at the campus.
The decision to take formal action in cases in which a student is charged will be made by the Vice President for Student Affairs or equivalent position.
Investigations of complaints will be initiated only with the complainant's consent unless the conduct reported is sufficiently severe or pervasive that the district believes it must investigate the complaint. The complainant will be informed fully of steps taken during the investigation.
At the time the investigation begins, the accused will be informed of the written allegations.
Protecting Both PartiesTo the extent possible, the proceedings will be conducted in a confidential manner calculated to protect the interests of both parties.
Copies of the DCCCD Sexual Harassment Policy in its entirety may be obtained from Human Resources in Bldg. A, Room A235.
For more information, see your College Human Resources Director or Vice President for Student Affairs.
The purpose of policies about the Campus SaVe Act procedures is to provide a guideline for individuals, whether current employee or student of Brookhaven College. This policy will identify campus security authorities under the SaVE Act, state the lawful definitions required under the Campus SaVe Act , describe the victims’ bill of rights as well as the rights of the accused, and establish the guidelines to be followed for any hearings conducted including who may attend these hearings, follow-up procedures, final dispositions and appeals.
Any student, administrator, supervisor, or staff member who becomes aware that a student or employee is being violated per the laws of the Campus SaVe Act is required to report the alleged violation to any Campus SaVe Act authority.
Any person may report an alleged violation of this procedure whether or not the person is affected by the conduct or action.
Campus SaVe Act authorities are officials with significant responsibility for student and campus activities.
–Professional staff in a vice president or dean of student services office (including leaders in student affairs)
–Student activities staff members
–Faculty or staff advisors to student organizations
–Title IX coordinator
–College Police Department
–Individuals who have responsibility for campus security
Campus SaVe Act authoritiesdo
NOT include faculty members who do not have responsibility for a student or campus activity beyond the classroom
–Facilities or maintenance staff
–Health care staff
Sexual Assault-Intentionally or knowingly for adult or child
Domestic Violence/Family Violence-An act by a member or a family or household against another member of the family or household that is intended to result in physical harm, bodily injury, assault, or sexual assault, or that is a threat that reasonably places a member in fear of imminent physical harm, bodily injury, assault, or sexual assault, but does not include defensive measures to protect oneself.
Abuse, by a member of the family or household toward a child of the family or household. Texas Family Code §71.004
Dating Violence- An act, other than a defensive measure to protect oneself, by an actor that:
Dating relationship- For the purpose of this title Dating Relationship means:
A relationship between individuals who have or have had a continuing relationship of a romantic or intimate nature.
A casual acquaintance or ordinary fraternization in a business or social context does not constitute a “dating relationship.”
Texas Family Code §71.0021
Stalking-A person commits an offense if the person, on more than one occasion and pursuant to the same scheme or course of conduct that is directed specifically at another person, knowingly engages in conduct including following the other person.
Victims Bill of Rights
Victims of sexual assault will have the right to the following:
Accused Bill of RightsAccused individuals of sexual assault will have the right to the following:
Guidelines for informal procedures
If you have experienced any of these crimes or have witnessed any of these crimes on campus, you may remain anonymous when reporting.
If a report by a third party (not the complainant) is made, the accused and the complainant will be notified of the report.
1. At the complainant’s option, an informal complaint may be made to any Campus SaVe Act authority. The authority figure will be objective in taking the complaint; they will be sensitive to the complainant and the accused if the accused is informed; and they will not attempt to intimidate a complainant from pursuing the matter. All information disclosed will be kept confidential and will not be disclosed without the consent of the complainant unless required by law, court order, or to defend the college district in legal proceedings.
2. The representative to whom the complainant is made will counsel the complainant of the options available under this procedure, and at the complainants’ request, may assist the complainant in drafting a formal complaint if the complainant decides to file a formal complaint.
3. The representative to whom the informal complaint is made will not inform the accused of the complaint’s actions without the consent of the complainant unless the conduct reported is so sufficiently severe or pervasive that the representative believes it must investigate the complaint.
4. The representative shall maintain confidentiality with regard to the names of the complainant and the accused, all witnesses, the details of the complaint, and any other information protected by law.
5. One of the goals of the informal complaint process is to resolve less serious matters in an efficient and effective manner.
6. The representative to whom an informal complaint is made shall make a written document outlining the complaint, disposition, and any other information needed to document the complaint. This documentation will be given to the police department to be placed in the confidential files. If complainant wishes to go forward with filing a formal complaint, the documents would, only then, be used to assist with the formal complaint.
Guidelines for formal procedures
If you have experienced any of these crimes or have witnessed any of these crimes on campus, you may remain anonymous when reporting.
1. A complainant wishing to make a formal complaint must contact one of the official campus authorities to begin the process.
2. The campus authority figure will then contact an investigator from the police department, to investigate the claims brought by the victim.
3. The purpose of the investigation is to establish whether there is reasonable basis for believing the alleged violation has occurred. The investigator shall interview the complainant, the accused, and other persons believed to have pertinent factual knowledge. At all times, the investigator will take steps to ensure confidentiality during the investigation, including without limitation, requiring all parties to agree, in writing, that any information disclosed during the investigation will not be disclosed to others unless required by law, court order, or to defend the college in legal proceedings. A violation of confidentiality shall be grounds for disciplinary action.
4. The investigation will afford the accused a full opportunity to respond to the allegations.
5. The investigation should be conducted in a timely manner.
6. Failure of a student or staff to comply and cooperate with a request from the investigator may be grounds for discipline action up to and including termination or expulsion.
7. If a hearing is requested from the victim, the authority figure will then request for the committee to convene; made up of the Title IX coordinator and the Vice President of Student services and a designated Care team member.
8. Both the complainant and the accused will be notified in writing the date and time of the hearing.
will be offered the assistance to:
The victim and the accused have a right to call a hearing in front of the committee. The victim and accused will be notified by written explanation of date and time for hearing.
Based upon the decision, the committee shall promptly take appropriate action, if any, toward any persons deemed necessary involved in the complaint. Such actions may include discipline action up to and including termination or expulsion.
If charges are brought against the accused, law enforcement will determine by law the appropriate charges.
In the event the allegations are not substantiated, all reasonable steps will be taken to restore the reputation of the accused if it has been damaged by the proceedings.
College Disciplinary Sanctions: Sanctions imposed through the college administrative judicial system can range from no action up to expulsion from school.
Improper Reports – A person who is malicious or intentionally dishonest in reporting a violation is subject to disciplinary action or criminal action.
Back to Table of Contents
Who to Contact: If someone is the victim of dating violence, domestic violence, stalking or sexual assault, the quickest possible way to report the incident is to contact the Brookhaven College Police Department or the Farmers Branch Police Department. The victim may also report the above offenses to any student activities staff, faculty member or staff advisors to student organizations, coaches, or any Title IX coordinators.
If the incident occurred off campus, the Brookhaven College Police Department will assist the victim in notifying the proper law enforcement agency. A victim of sexual assault may go directly to a hospital and decide at the hospital what other agencies or resources to contact.
Preservation of Evidence: It is important a victim of sexual assault does not shower, douche, brush teeth or use the restroom, and that he or she not wash the clothes worn or any bedding on which the incident may have occurred. If he or she does so, important evidence can be lost. Time is an important factor for the preservation of evidence, so Brookhaven College Police and/or the Farmers Branch Police Department should be contacted immediately.
Assistance in Contacting Law Enforcement: Even if the victim reports the incident to an agency that is not law enforcement, he or she can still report the incident, even at a later time, to the Brookhaven College Police Department or the law enforcement agency that has jurisdiction if the incident took place off campus. Any official at the college is able to assist a victim in contacting the proper law enforcement agency.
Sexual misconduct and relationship violence, in any form, violates DCCCD policies related to discrimination, harassment and related inappropriate conduct, the Student Code of Conduct and may violate federal and state laws. Violations of this policy are also subject to disciplinary sanctions through the Office of the Vice President of Student Services.
Reports or complaints alleging sexual assault, domestic violence, dating violence and stalking are processed on the basis of the status of the alleged perpetrator (respondent). The Office of the Vice President for Enrollment Management and Student Success (Title IX coordinator) will process reports or complaints alleging discrimination or harassment by a student. The Human Resources Director (Title IX coordinator) will process any reports or complaints alleging discrimination or harassment by an employee. While the College Police do not serve on either of the panels or groups that process these complaints, they will investigate criminal components of any reports or complaints occurring on the college campus.
Confidential reports can be made through Counseling and Mental Health Services: http://www.brookhavencollege.edu/studentsvcs/care/Pages/default.aspx
All incidents involving an alleged violation of Title IX involving students should be forwarded to the office of the Vice President for Enrollment Management and Student Success for review. When received, the information will be reviewed and the level of investigation, accommodation, and/or remedial measures will be assessed. The Vice President for Student Affairs also will ensure that accommodations, resources, rights and options are addressed with the complainant.
At any time, when a concern or report is made, anonymously or by a complainant, or if a student or employee expresses an interest in exploring options for this process within the
Vice President for Student Affairs Office, the process will begin with communication with the complainant. This conversation will most often be held with the
Vice President for Student Affairs and will occur in a prompt and timely fashion.
Outcomes of this initial discussion may include any of the following.
A timeline for next steps will be reviewed and when appropriate, additional meetings scheduled. In any of the outcomes listed above, appropriate documentation will be completed for submission to the Title IX Coordinator(s).
There may be cases in which the information provided requires that action be taken (including initiating informal or formal action), irrespective of the desires of the complainant and in such cases, the college will take that action. In those cases, every effort will be made to explain to the complainant the rationale for moving forward as well as the relevant procedures and timelines and also to keep them abreast of the process. At no time, however, will the complainant be compelled to participate in the process.
Initial InvestigationWhen an initial investigation is pursued,
Vice President for Student Affairs staff will contact the respondent to schedule a meeting. In that meeting,
Vice President for Student Affairs staff will review the following:1. rights of the respondent,2. all allegations,3. the respondent’s perspective on the allegations,4. actions requested by the complainant, if any, and5. actions recommended by the college.
If, following the discussion, the respondent agrees to honor the complainant’s and college’s requests, and the college believes that the complainant’s requests are reasonable and appropriate, steps will be taken to complete those actions in a prompt and timely manner. Examples of such actions include, but are not limited to, counseling for the respondent, commitment to change/end the behavior, restricted activity, schedule modification and educational intervention. The complainant will be notified of the respondent’s agreement and appropriate documentation will be completed for submission to the Title IX Coordinator. No reportable disciplinary record is created. However, the information will remain on file should future concerns be reported.
When the respondent is not willing to honor the requests of the complainant or the college, a follow-up meeting will be held with the complainant to determine next steps. Although selecting the initial investigation, the complainant may wish to modify the request to a formal process.
Back to Table of Contents
Brookhaven College’s Formal Student Conduct ProcessWhen cases involving domestic violence, dating violence, sexual assault or stalking are reported and a formal conduct process is initiated, the college will provide a prompt, fair and impartial investigation and resolution.
Reports will be investigated (if applicable) and managed by professional staff or College Conduct committee members who have been trained on issues related to domestic violence, dating violence, sexual assault, stalking and victimization, and on how to conduct an investigation and hearing process that protects the safety of victims and promotes accountability. If it is determined that it is appropriate and necessary, a formal investigation process prior to the determination of charges and sanctions will occur. When a formal investigation process is initiated, the assigned investigator will attempt to interview all parties who have substantive information to share about the allegations and will attempt to gather all available documentation. An investigative packet containing the information received and collected will be compiled.
If, after factual investigation, charges are assigned and the respondent accepts responsibility, both the respondent and complainant (hereafter “party”) have the opportunity to request a sanction review.
If the respondent contests the charges (i.e., denies responsibility for one or more of the assigned charges), the matter will be forwarded to a hearing. The standard of evidence in a hearing is a more likely than not, a preponderance standard. In other words, the determination is whether it is more likely than not that a violation occurred.
In a hearing, both parties may question all witnesses. Questions also may be posed by each party to the other party; however, questioning of the other party will be permitted only through the Hearing Chair.
The respondent and complainant may each be assisted by an advisor. “Advisor” is defined as any person selected by the respondent or complainant to assist and accompany them through the college conduct process (including Disciplinary Conferences, Administrative/College Conduct Board Hearings, Sanction Reviews, and formal Appeals). A party shall not select an advisor with the actual or effective purpose of disrupting the proceedings, causing emotional distress to the other party, or otherwise attempting to disrupt the process. The advisor, upon request of either party, may (1) accompany the party in any disciplinary proceeding, (2) advise the party in the preparation and presentation of sharing of information, and (3) advise the party in the preparation of any appeals or sanction reviews. The advisor shall not perform any function in the process other than advising the party and may not make a presentation or represent the party. The parties are expected to ask and respond to questions on their own behalf without representation by their advisor. The advisor may consult with his or her advisee quietly or in writing, or outside during breaks, but may not speak on behalf of the advisee. Delays in the conduct process will not normally be allowed due to scheduling conflicts with advisors.
Each party will be allowed to submit a statement of facts prior to the hearing that will be added to the hearing packet.
Each party will also be allowed to submit an impact statement.
Both the respondent and the complainant will be notified simultaneously of the hearing outcome once the written outcome has been submitted to the case manager by the hearing chair.
If suspension or expulsion is either assigned or was within range for the charges, both the complainant and the respondent will have the opportunity to file an appeal.
At the conclusion of any appeal process, both the complainant and the respondent will be notified simultaneously, in writing, of the outcome of the process.
Burden of ProofAs noted, the standard of evidence for determining whether a violation occurred, specifically when investigating alleged domestic violence, dating violence, sexual assault and stalking, is “preponderance of evidence.”
Possible Sanctions or Protective Measures Brookhaven College May Impose following a Final Determination of an Institutional Procedure
Following a final determination of an institutional procedure regarding domestic violence, dating violence, sexual assault or stalking, the college may impose the following sanctions or protective measures.
Protecting the confidentiality of victimsAll members of the Brookhaven College Conduct Committee, case managers and investigators have been trained in confidentiality of student records and the provisions of the Family Educational Rights to Privacy Act. Personally identifiable information about the victim will be treated as confidential and only shared with persons with a specific need to know who are investigating/adjudicating the complaint or delivering resources or support services to the complainant. The college does not publish the name of crime victims nor house identifiable information regarding victims in the Brookhaven College Police Department’s Daily Crime Log or online. Victims may request that directory information on file be removed from public sources.
Education and Prevention ProgramsBrookhaven College engages in comprehensive educational programming to prevent domestic violence, dating violence, sexual assault and stalking. Educational programming consists of primary prevention and awareness programs for all incoming students and new employees and ongoing awareness and prevention campaigns for the campus community that:
Programs and resources are available to members of the Brookhaven College community concerning sexual harassment and sexual assault. For information regarding these resources or programs, please contact the Crime Prevention Officers with the Brookhaven College Police Department.
Back to Table of Contents
It is the policy of Brookhaven College to prohibit any form of sexual assault and to prevent sex offenses committed against students, employees, visitors to the college, and other persons who use college facilities. Sexual assault is an extreme form of sexual harassment. Sexual assault is also a crime, defined by the Texas Penal Code.
Brookhaven College has developed an annual educational campaign consisting of presentations that include distribution of educational materials to new students; participating in and presenting information and materials during new employee orientation; presenting programs throughout the year on at least a quarterly basis, including sessions such as:
Back to Table of Contents
Who to Contact: If someone is the victim of sexual harassment or sexual assault, the quickest possible way to report the incident is to contact the Brookhaven College Police Department or the Farmers Branch Police Department.
If the incident occurred off campus, the Brookhaven College Police Department will assist the victim in notifying the proper law enforcement agency. A victim may also report the incident to college officials such as their Academic Advisor, the
Vice President for Student Affairs, or the Human Resources Office. A victim of sexual assault may go directly to a hospital and decide at the hospital what other agencies or resources to contact.
Preservation of Evidence: It is important a victim of sexual assault does not shower, douche, brush their teeth, or use the restroom, and that they do not wash their clothes or any bedding on which the incident may have occurred. If they do so, important evidence can be lost. Time is an important factor for the preservation of evidence so Brookhaven College Police and/or the Farmers Branch Police Department should be contacted immediately.
Assistance in Contacting Law Enforcement: Even if the victim reports the incident to an agency that is not law enforcement, they can still report the incident, even at a later time, to the Brookhaven College Police Department or the law enforcement agency that has jurisdiction if the incident took place off campus. Any official on campus is able to assist a victim in contacting the proper law enforcement agency.
Notification of Counseling and Assistance: Counseling for victims of sexual harassment or sexual assault can be found through the following agencies.
Any victim who reports an incident to a college official will be advised of counseling services.
Brookhaven College Health CenterThe Brookhaven College Health Center is student and staff centered; concerned with the physical, emotional and social homeostasis for all and with promoting an environment of health that will enhance academic productivity and reduce medically related attrition. The Health Center is conveniently located on campus in the Student Services Building, Room S072. Information contained in student health records is confidential and cannot be released to anyone (including parents and faculty) without the express written consent of the patient, except as provided for by law.
Health Center Services
*Clinic hours are subject to change.
Brookhaven College Counseling CenterCollege life can be an exciting and a unique experience; however, there are times when the stress of juggling studying, working and a personal life may be overwhelming and frustrating. Many students find themselves dealing with anxiety, substance abuse, depression and suicidal thoughts. Brookhaven College Counseling Center is available to assist students.
The Counseling Center is committed to treating the psychiatric, behavioral and emotional needs of the college’s students. The clinic’s licensed, caring mental health professionals understand that mental illness and disorders are real and are here to help students navigate through these “rough waters”. The Counseling Clinic supports the mission of the college by enabling students to maximize their educational experience through counseling and psychotherapy.
The Counseling Center is conveniently located in the Student Services Building in Room S124. Call 972-860-4339 to schedule your confidential appointment.
Rape- is the penetration, no matter how slight, of the vagina or anus, with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim. This offense includes the rape of both males and females.
Dating Violence- violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship.
Forcible sex offenses - Definitions for 2013 and 2014 statistics
Non-forcible sex offensesIncest. Non-forcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law
Statutory Rape. It is a sexual assault for anyone to intentionally or knowingly penetrate anyone under the age of 17 other than his/her spouse.
RobberyThe taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.
Aggravated AssaultAn unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by a means likely to produce death or great bodily harm. (It is not necessary that injury result from an aggravated assault when a gun, knife, or other weapon is used that could and probably would result in serious personal injury if the crime were successfully completed.)
BurglaryThe unlawful entry of a structure to commit a felony or a theft. For reporting purposes, this definition includes: unlawful entry with intent to commit a larceny or a felony, breaking and entering with intent to commit a larceny, housebreaking, safecracking, and all attempts to commit any of the aforementioned acts.
Motor Vehicle TheftThe theft or attempted theft of a motor vehicle. (Motor vehicle theft is classified as any case where an automobile is taken by a person not having lawful access, even if the vehicle is later abandoned, including joy riding.)
ArsonAny willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc.
Other Offenses Liquor law violations. The violation of laws or ordinances prohibiting: the manufacture, sale, transporting, furnishing, possessing of intoxicating liquor; maintaining unlawful drinking places; bootlegging; operating a still; furnishing liquor to a minor or intemperate person; using a vehicle for illegal transportation of liquor; drinking on a train or public conveyance; and all attempts to commit any of the aforementioned activities. (Drunkenness and driving under the influence are not included in this definition.)
Drug abuse violations. Violations of state and local laws relating to the unlawful possession, sale, use, growing, manufacturing, and making of narcotic drugs. The relevant substances include: opium or cocaine and their derivatives (morphine, heroin, codeine); marijuana; synthetic narcotics (Demerol, methadone); and dangerous non-narcotic drugs (barbiturates, Benzedrine).
Weapons law violations. The violation of laws or ordinances dealing with weapon offenses, regulatory in nature, such as: the manufacture, sale, or possession of deadly weapons; the carrying of deadly weapons, concealed or openly;
The Brookhaven College Police Department prepares this report annually to comply with the
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. In keeping with federal legislation, “The Crime Awareness and Security Act of 1990” “Clery legislation, (Title II, Public Law 101-542,” as amended), the following information related to these incidents is published annually.
This report includes statistics for the most recent three-year period concerning reported crimes that occurred on the college campus, at off-campus buildings or on property owned or controlled by the college, and on public property within, or immediately adjacent to and easily accessible from the campus. College crime statistics include those offenses reported from other law enforcement agencies for the areas immediately adjacent to and accessible from the campus or non-campus locations.
Each year, notifications are emailed to all enrolled students and employees that provides the website URL to access this report on the internet. Copies of the report may be obtained by current or prospective students and employees, at the Brookhaven College Police Department Office, which is located at in Bldg. B, Room B200 on the campus at 3939 Valley View Lane Farmers Branch, TX 75244.
OC - On Campus: Any building or property owned or controlled by a school within the same reasonably contiguous geographic area and used by the school in direct support of or in a manner related to its educational purposes and, property within the same reasonably contiguous area that is owned by the school but controlled by another person, frequently used by students, and supports the school’s purposes (such as a food or other retail vendor).
NCP - Non-campus building or property: Any building or property owned or controlled by the school, that is not within the same reasonable contiguous area, is used in direct support of or in relation to the school’s educational purpose and is frequently used by the students.
PP - Public Property: -All public property including thoroughfares, streets, sidewalks, and parking facilities that is within the same campus or immediately adjacent to and easily accessible from the campus. This would not include, for example, highways that are adjacent to the campus, but that are separated from the campus by a fence or other man-made barrier. A school may use a map to visually illustrate the areas included in the definition of its campus.
NOTE: Information provided by outside agencies related to non-campus property or public property incidents does not distinguish between incidents of domestic violence and dating violence.
To report an emergency or a crime in progress anywhere 911 and 972-860-4290For other Brookhaven College Police assistance on campus, 972-860-4290For other police assistance off campus, Farmers Branch Police Department 972-484-3620
Office of the Vice President for Enrollment Management and Student Success, 972-860-4837Brookhaven College Counseling Center, 972-860-4339Brookhaven College Health Center, 972-860-4195Brookhaven College Human Resources, 972-860-4813
National Clearinghouse for Alcohol and Drug Information, 800-729-6686Rape, Abuse and Incest National Network (RAINN), 800-656-4673National Domestic Violence Hotline, 800-799-7233Child Abuse Hotline, 800-482-5964Texas Department of Family and Protective Services, 800-252-5400Texas Poison Control Network, 800-222-1222Alcoholics Anonymous or Al-Anon, Dallas Area Office, 214-887-6699www.alcoholics-anonymous.orgAl-Anon Information 214-363-0461www.al-anon.org
Back to Table of Contents