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Policies and Procedures

Policies and Procedures


Students are responsible for their own transportation arrangements to campus and to their assigned clinical internship sites. Clinical assignments may vary from semester to semester.

Financial Aid

Students should contact the Scholarships/Financial Aid Office at 972-860-4110 or e-mail for application forms, filing procedures and deadlines. The primary goal of financial aid is to assist students who, without such aid, would be unable to attend college. The Brookhaven College Scholarships/Financial Aid Office administers grants, loans, scholarships and part-time employment.

  • If a student registers for EMS Program courses during the regularly scheduled fall, spring or summer registration periods, financial aid may be available. If a student registers after the official certification date —the 12th class day— financial aid will not be available.
  • Students may complete the Free Application for Federal Student Aid, called FAFSA. Students can find and complete the FAFSA online and submit it electronically to the U.S. Department of Education at The FAFSA is used to determine the key elements —financial need— in any financial aid application.


  1. Students who are U.S. military veterans and are applying for the Emergency Medical Services Program may qualify under the Montgomery GI Bill®.
  2. Students pursuing these benefits should contact the veterans representative in the Admissions Office at 972-860-4706, or e-mail:
  3. Students should register for the EMS Program before making application for veterans’ benefits unless they are seeking only general information as to whether their military service would qualify.

Sponsor/Employer Billing Procedures

  1. In order to have tuition billed directly to an employer, the employer must prepare a letter of “authorization to be billed” to Brookhaven College for each term that the student will be enrolled in the EMS Program.
  2. The letter must be in the Brookhaven College Business Office prior to enrollment.
  3. The letter from the employer should:
    • Authorize Brookhaven College to bill their company or organization for sponsoring the student to attend the class;
    • Include specifically what the organization will pay, such as 100 percent for tuition, etc.;
    • Include the name of the person at the organization or company to whom the invoice should be addressed.
  4. You may mail, deliver or send an electronic facsimile of the authorization letter to the Business Office:

    Business Office Contact Information

    972-860-4814 • Student Services Center, Room S057 • Fax: 972-860-4641

Equal Educational Opportunity

Educational opportunities are offered by Brookhaven College without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression.

Americans with Disabilities Act

Brookhaven College will accommodate, in accordance with applicable law, students with documented disabilities to allow equal opportunity to succeed in the program. Students must notify the EMS Program director to discuss their special needs. Students will be expected to provide documentation of disability before the first class meeting so the instructor can make the required/allowed special arrangements.

  1. The Texas Department of State Health Services has restricted accommodation for EMS education programs as follows.
    1. If the student had previously received a special accommodation at the college, it is not a guarantee that the same accommodation will be available under DSHS guidelines.
    2. DSHS will offer reasonable and appropriate accommodations for the written component of the certification examination for those persons with documented disabilities. Provisions within EMS rules require a candidate to pass skills examinations such as cardiopulmonary resuscitation, as well as achieving a passing grade on the written certification examination.

      Texas Department of Health Contact Information for Disability Accommodation Policy

      817-264-4724 •
    3. Under the Texas State Department of Health Services guidelines candidates should be prepared for testing that assesses: general learning ability, verbal, numerical and spatial ability, form and clerical perception, motor coordinator, finger and manual dexterity, eye-hand-foot coordination, color discrimination
  2. Chapter 773 Health and Safety Code. EMS Rule 25 T.A.C. 157.41. Performing Essential Functions of the Profession:
    1. Chapter 773 of the Health and Safety Code, Section 773.050(b)(2), mandates the Board of Health to establish minimum standards for rules for EMS personnel certification and performance. Candidates for certification must be able to perform the full range of job functions safely and efficiently.
    2. Provisions within EMS rules, 25 T.A.C. 157.41, require a candidate to demonstrate proficiency in skills such as spinal immobilization, intravenous-fluid-therapy administration, cardiopulmonary resuscitation, etc., and to achieve a passing grade on DSHS certification examination.
    3. Being able to read English is a skill that constitutes an essential function of the profession.
    4. Learning disabilities will receive accommodations as prescribed in the DCCCD guidelines to the extent that they do not conflict with those specified by DSHS.

Note: GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at