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Dec. 7, 2005, Revised: Spring 2016, Dec. 6, 2017, March 19, 2019
ARTICLE I — NAMEThe name of this organization shall be the Dallas County Community College District Retirees Association.
ARTICLE II — PURPOSE The purpose of this Association shall be to promote the welfare, social, and professional interests of its members; to participate and aid in the civil and educational advancement of our county; to provide support for the DCCCD; and to cooperate with units of retired individuals on all levels.
ARTICLE III — MEMBERSHIPSection 1. Membership in this Association shall be open to persons designated as eligible for membership under the DCCCD Human Resources policies.
Section 2. Association dues shall be payable to the treasurer on an annual basis coinciding with the calendar year (January-December) or a lifetime membership may be purchased.
Section 3. The amount of annual dues or a lifetime membership shall be set by the Executive Board with the approval of the membership at any Business meeting by a two-thirds vote of members present and voting, provided the proposed amount of annual dues has been presented to the members at least one month before the voting date.
Section 4. Twenty-five percent of dues collected each year will be given to the DCCCD Foundation to be deposited in the DCCCD Retiree Association Scholarship fund.
ARTICLE IV — OFFICERS AND THEIR DUTIESSection 1. The officers of this Association shall be a President, vice-president, secretary, and treasurer. The past president and the RET Newsletter editor shall both serve as ex-officio and voting members of the Executive Board.
Section 2. The President:
The President shall also appoint the editor of the newsletter. The President shall have the power to appoint an official representative for meetings if unable to be the official representative. The President shall coordinate the printing and mailing of the summer RET Newsletter. All powers not otherwise delegated to other officers shall be reserved to the President.
Section 3. The vice-president:
Section 4. The secretary:
The secretary presents proposed DCCCD Retiree Association By-Laws changes for approval by members present at business meetings.
Section 5. The treasurer:
The treasurer will negotiate any dates and contracts needed between vendors and the Association and will forward information to the appropriate event coordinator. The treasurer and/or the President shall be authorized to sign Association checks.
Section 6. The RET newsletter editor:
ARTICLE V — ELECTION OF OFFICERSSection 1. The President, vice-president, secretary, and treasurer shall be elected in December.
Section 2. A nominating committee shall be appointed by the President. It shall present a slate of candidates in time for publication in the fall RET newsletter. The candidates should be in good standing and have agreed to serve if elected. The officers shall be elected and installed at the December business meeting and assume office at that time.
The first meeting after the election should be attended by both new and former officers to facilitate an orderly transition.
Section 3. All officers of the Association shall serve a two-year term from the date of the election.
ARTICLE VI — EXECUTIVE BOARD
Section 1. The executive board shall consist of the elected officers, the immediate past president, and the RET newsletter editor.
Section 2. The executive board shall direct the programs and formulate the general policies concerning the business of the Association, fill by appointment all vacancies occurring in the executive board between elections, review the selection of the nominating committee chair, other committee chairs and event coordinators as needed and perform such other duties as designated by the membership.
ARTICLE VII — MEETINGSSection 1. The business meetings of the Association shall be held bi-annually.
Section 2. Other meetings may be called as needed.
ARTICLE VIII — COMMITTEESThe president shall create special committees as the occasion demands. The Nominating and Scholarship committee shall be Standing Committees.
Coordinators shall be appointed from the membership by the President to oversee events, luncheons, and other activities, to recruit members to participate in these and provide details for the RET newsletter and handouts at the luncheons.
ARTICLE IX — QUORUMFor an executive board meeting, a majority of the executive board shall constitute a quorum. For business meetings, a majority of the Association members present shall constitute a quorum.
ARTICLE X — BY-LAW CHANGESThe By-Laws of this Association may be amended at any business meeting by a two-thirds vote of members present and voting, provided the proposed amendments have been presented to the members at least one month before the voting date.
STANDING RULESStanding Rule 1. Annually an ad hoc committee, appointed by the President, will review and discuss the accounting records of the Association. During the calendar year, this Ad Hoc Committee will assess the accuracy of the DCCCD Retirees Association Treasurer's records.